Kaseya & HelloHQ
Free up time otherwise spent on Kaseya, then move it to HelloHQ
GetMyInvoices takes over retrieval from Kaseya and forwards the documents to HelloHQ, so you no longer check the portal manually.
Why connect Kaseya with HelloHQ?
GetMyInvoices connects to your Kaseya account, automatically retrieves your invoices and receipts, and passes them on to helloHQ ready for booking. You no longer need to manually log in to Kaseya, and your receipts go directly to where your accounting works with helloHQ. One connection covers every Kaseya account and every recurring billing period.
- Automatic retrieval to HelloHQ: connect Kaseya once, never log in for an invoice again.
- Booking-ready in HelloHQ: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Kaseya to HelloHQ automatically
Three things happen automatically once Kaseya is connected, so your invoices reach HelloHQ without manual work.
Retrieves every Kaseya invoice
GetMyInvoices logs in to Kaseya Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to HelloHQ
Invoices and their data are exported to HelloHQ, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Kaseya login to HelloHQ in four steps''
Set it up once. After that, every Kaseya invoice finds its way into HelloHQ on its own.
- 1
Connect your Kaseya account
Add Kaseya in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Kaseya invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to HelloHQ
Invoices and their data are exported to HelloHQ on your export schedule, ready for your tax advisor to book.
Kaseya also exports to these systems
Your Kaseya login stays protected
From the Kaseya login to the HelloHQ export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Kaseya login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Kaseya invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Kaseya invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Kaseya & HelloHQ
Kaseya
Kaseya offers IT management solutions and regularly issues invoices for the services used. These must be recorded in accounting promptly. Automated processing eliminates manual downloading and ensures complete, up-to-date receipts.
HelloHQ
HelloHQ is the integration that receives your Kaseya invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Kaseya and HelloHQ: it downloads the invoice at Kaseya and delivers it to HelloHQ, ready to book.
Frequently asked questions about Kaseya, HelloHQ and GetMyInvoices
Connect your Kaseya account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Kaseya console again.
Your Kaseya credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Kaseya Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To HelloHQ and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Kaseya invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Kaseya invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Kaseya invoices in GetMyInvoices right away. The HelloHQ export is available once you or your tax advisor connect HelloHQ. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to HelloHQ so your tax advisor can book without re-typing.
Ready to automate your
Kaseya invoices?
Try GetMyInvoices with no obligation and start collecting your Kaseya invoices automatically, straight into HelloHQ.