Kiabi & DocuWare
Complete records: Kiabi invoices sent straight to DocuWare
GetMyInvoices automatically retrieves new documents from Kiabi so none are missed, then forwards them to DocuWare.
Why connect Kiabi with DocuWare?
GetMyInvoices automatically retrieves your Kiabi invoices and delivers them to DocuWare. It logs in to your Kiabi account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to DocuWare booking-ready. One connection covers every Kiabi account and recurring billing period.
- Automatic retrieval to DocuWare: connect Kiabi once, never log in for an invoice again.
- Booking-ready in DocuWare: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Kiabi to DocuWare automatically
Three things happen automatically once Kiabi is connected, so your invoices reach DocuWare without manual work.
Retrieves every Kiabi invoice
GetMyInvoices logs in to Kiabi Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to DocuWare
Invoices and their data are exported to DocuWare, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Kiabi login to DocuWare in four steps''
Set it up once. After that, every Kiabi invoice finds its way into DocuWare on its own.
- 1
Connect your Kiabi account
Add Kiabi in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Kiabi invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to DocuWare
Invoices and their data are exported to DocuWare on your export schedule, ready for your tax advisor to book.
Kiabi also exports to these systems
Your Kiabi login stays protected
From the Kiabi login to the DocuWare export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Kiabi login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Kiabi invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Kiabi invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Kiabi & DocuWare
Kiabi
Kiabi is a fashion retailer where companies purchase clothing and equipment for employees. Every order generates an invoice that needs to go into accounting. GetMyInvoices automatically retrieves these receipts, so you don't have to download them manually.
DocuWare
DocuWare is the integration that receives your Kiabi invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Kiabi and DocuWare: it downloads the invoice at Kiabi and delivers it to DocuWare, ready to book.
Frequently asked questions about Kiabi, DocuWare and GetMyInvoices
Connect your Kiabi account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Kiabi console again.
Your Kiabi credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Kiabi Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To DocuWare and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Kiabi invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Kiabi invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Kiabi invoices in GetMyInvoices right away. The DocuWare export is available once you or your tax advisor connect DocuWare. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to DocuWare so your tax advisor can book without re-typing.
Ready to automate your
Kiabi invoices?
Try GetMyInvoices with no obligation and start collecting your Kiabi invoices automatically, straight into DocuWare.