Identbase & DocuWare
DocuWare receives your Identbase invoices on autopilot
New documents from Identbase are automatically detected and downloaded, then sent on to DocuWare without any manual steps.
Why connect Identbase with DocuWare?
GetMyInvoices automatically retrieves your Identbase invoices and delivers them to DocuWare. It logs in to your Identbase account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to DocuWare booking-ready. One connection covers every Identbase account and recurring billing period.
- Automatic retrieval to DocuWare: connect Identbase once, never log in for an invoice again.
- Booking-ready in DocuWare: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Identbase to DocuWare automatically
Three things happen automatically once Identbase is connected, so your invoices reach DocuWare without manual work.
Retrieves every Identbase invoice
GetMyInvoices logs in to Identbase Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to DocuWare
Invoices and their data are exported to DocuWare, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Identbase login to DocuWare in four steps''
Set it up once. After that, every Identbase invoice finds its way into DocuWare on its own.
- 1
Connect your Identbase account
Add Identbase in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Identbase invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to DocuWare
Invoices and their data are exported to DocuWare on your export schedule, ready for your tax advisor to book.
Identbase also exports to these systems
Your Identbase login stays protected
From the Identbase login to the DocuWare export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Identbase login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Identbase invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Identbase invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Identbase & DocuWare
Identbase
Identbase is a portal through which companies manage and obtain product data such as GTINs. This generates invoices for the use of the service. Instead of collecting them manually, GetMyInvoices automatically downloads them and forwards them directly to your accounting.
DocuWare
DocuWare is the integration that receives your Identbase invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Identbase and DocuWare: it downloads the invoice at Identbase and delivers it to DocuWare, ready to book.
Frequently asked questions about Identbase, DocuWare and GetMyInvoices
Connect your Identbase account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Identbase console again.
Your Identbase credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Identbase Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To DocuWare and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Identbase invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Identbase invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Identbase invoices in GetMyInvoices right away. The DocuWare export is available once you or your tax advisor connect DocuWare. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to DocuWare so your tax advisor can book without re-typing.
Ready to automate your
Identbase invoices?
Try GetMyInvoices with no obligation and start collecting your Identbase invoices automatically, straight into DocuWare.