Kaffee-Optimal & Docbox
Send Kaffee-Optimal receipts to Docbox on a schedule you set
GetMyInvoices retrieves invoices and receipts from Kaffee-Optimal at an interval you configure and forwards them automatically to Docbox.
Why connect Kaffee-Optimal with Docbox?
GetMyInvoices automatically retrieves your Kaffee-Optimal invoices and delivers them to Docbox. It logs in to your Kaffee-Optimal account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to Docbox booking-ready. One connection covers every Kaffee-Optimal account and recurring billing period.
- Automatic retrieval to Docbox: connect Kaffee-Optimal once, never log in for an invoice again.
- Booking-ready in Docbox: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Kaffee-Optimal to Docbox automatically
Three things happen automatically once Kaffee-Optimal is connected, so your invoices reach Docbox without manual work.
Retrieves every Kaffee-Optimal invoice
GetMyInvoices logs in to Kaffee-Optimal Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to Docbox
Invoices and their data are exported to Docbox, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Kaffee-Optimal login to Docbox in four steps''
Set it up once. After that, every Kaffee-Optimal invoice finds its way into Docbox on its own.
- 1
Connect your Kaffee-Optimal account
Add Kaffee-Optimal in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Kaffee-Optimal invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to Docbox
Invoices and their data are exported to Docbox on your export schedule, ready for your tax advisor to book.
Kaffee-Optimal also exports to these systems
Your Kaffee-Optimal login stays protected
From the Kaffee-Optimal login to the Docbox export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Kaffee-Optimal login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Kaffee-Optimal invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Kaffee-Optimal invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Kaffee-Optimal & Docbox
Kaffee-Optimal
Kaffee-Optimal is an online shop for coffee and accessories. Orders generate invoices that need to be recorded for accounting. GetMyInvoices automatically downloads these and forwards them directly, so manual searching and saving are no longer necessary.
Docbox
Docbox is the integration that receives your Kaffee-Optimal invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Kaffee-Optimal and Docbox: it downloads the invoice at Kaffee-Optimal and delivers it to Docbox, ready to book.
Frequently asked questions about Kaffee-Optimal, Docbox and GetMyInvoices
Connect your Kaffee-Optimal account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Kaffee-Optimal console again.
Your Kaffee-Optimal credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Kaffee-Optimal Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To Docbox and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Kaffee-Optimal invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Kaffee-Optimal invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Kaffee-Optimal invoices in GetMyInvoices right away. The Docbox export is available once you or your tax advisor connect Docbox. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to Docbox so your tax advisor can book without re-typing.
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Kaffee-Optimal invoices?
Try GetMyInvoices with no obligation and start collecting your Kaffee-Optimal invoices automatically, straight into Docbox.