Viator & FreshBooks
FreshBooks always up to date with documents from Viator
GetMyInvoices continuously retrieves new invoices and receipts from Viator and transfers them to FreshBooks.
Why connect Viator with FreshBooks?
GetMyInvoices automatically retrieves your Viator invoices and delivers them to FreshBooks. It logs in to your Viator account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to FreshBooks booking-ready. One connection covers every Viator account and recurring billing period.
- Automatic retrieval to FreshBooks: connect Viator once, never log in for an invoice again.
- Booking-ready in FreshBooks: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Viator to FreshBooks automatically
Three things happen automatically once Viator is connected, so your invoices reach FreshBooks without manual work.
Retrieves every Viator invoice
GetMyInvoices logs in to Viator Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to FreshBooks
Invoices and their data are exported to FreshBooks, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Viator login to FreshBooks in four steps''
Set it up once. After that, every Viator invoice finds its way into FreshBooks on its own.
- 1
Connect your Viator account
Add Viator in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Viator invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to FreshBooks
Invoices and their data are exported to FreshBooks on your export schedule, ready for your tax advisor to book.
Viator also exports to these systems
Your Viator login stays protected
From the Viator login to the FreshBooks export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Viator login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Viator invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Viator invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Viator & FreshBooks
Viator
Viator is a platform for booking tours, activities, and excursions worldwide. Every booking generates an invoice that needs to be entered into accounting. Automated processing eliminates the manual collection of receipts for frequent bookings.
FreshBooks
FreshBooks is the integration that receives your Viator invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Viator and FreshBooks: it downloads the invoice at Viator and delivers it to FreshBooks, ready to book.
Frequently asked questions about Viator, FreshBooks and GetMyInvoices
Connect your Viator account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Viator console again.
Your Viator credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Viator Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To FreshBooks and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Viator invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Viator invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Viator invoices in GetMyInvoices right away. The FreshBooks export is available once you or your tax advisor connect FreshBooks. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to FreshBooks so your tax advisor can book without re-typing.
Ready to automate your
Viator invoices?
Try GetMyInvoices with no obligation and start collecting your Viator invoices automatically, straight into FreshBooks.