When I Work & Sage
Free up time otherwise spent on When I Work, then move it to Sage
GetMyInvoices takes over retrieval from When I Work and forwards the documents to Sage, so you no longer check the portal manually.
Why connect When I Work with Sage?
GetMyInvoices automatically retrieves your When I Work invoices and delivers them to Sage. It logs in to your When I Work account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to Sage booking-ready. One connection covers every When I Work account and recurring billing period.
- Automatic retrieval to Sage: connect When I Work once, never log in for an invoice again.
- Booking-ready in Sage: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From When I Work to Sage automatically
Three things happen automatically once When I Work is connected, so your invoices reach Sage without manual work.
Retrieves every When I Work invoice
GetMyInvoices logs in to When I Work Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to Sage
Invoices and their data are exported to Sage, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From When I Work login to Sage in four steps''
Set it up once. After that, every When I Work invoice finds its way into Sage on its own.
- 1
Connect your When I Work account
Add When I Work in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new When I Work invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to Sage
Invoices and their data are exported to Sage on your export schedule, ready for your tax advisor to book.
When I Work also exports to these systems
Your When I Work login stays protected
From the When I Work login to the Sage export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your When I Work login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your When I Work invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every When I Work invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About When I Work & Sage
When I Work
When I Work is a software for staff scheduling and time tracking, which also generates invoices for the subscriptions used. These must be regularly recorded for accounting purposes. Automated downloading saves you the manual searching and collecting of these receipts.
Sage
Sage is the integration that receives your When I Work invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between When I Work and Sage: it downloads the invoice at When I Work and delivers it to Sage, ready to book.
Frequently asked questions about When I Work, Sage and GetMyInvoices
Connect your When I Work account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the When I Work console again.
Your When I Work credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple When I Work Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To Sage and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your When I Work invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your When I Work invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your When I Work invoices in GetMyInvoices right away. The Sage export is available once you or your tax advisor connect Sage. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to Sage so your tax advisor can book without re-typing.
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When I Work invoices?
Try GetMyInvoices with no obligation and start collecting your When I Work invoices automatically, straight into Sage.