Staffomatic & QuickBooks
Staffomatic invoices land in QuickBooks, no manual login required
GetMyInvoices logs in to Staffomatic on your behalf, downloads new invoices and receipts, and transfers them to QuickBooks.
Why connect Staffomatic with QuickBooks?
GetMyInvoices automatically retrieves your Staffomatic invoices and delivers them to QuickBooks. It logs in to your Staffomatic account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to QuickBooks booking-ready. One connection covers every Staffomatic account and recurring billing period.
- Automatic retrieval to QuickBooks: connect Staffomatic once, never log in for an invoice again.
- Booking-ready in QuickBooks: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Staffomatic to QuickBooks automatically
Three things happen automatically once Staffomatic is connected, so your invoices reach QuickBooks without manual work.
Retrieves every Staffomatic invoice
GetMyInvoices logs in to Staffomatic Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to QuickBooks
Invoices and their data are exported to QuickBooks, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Staffomatic login to QuickBooks in four steps''
Set it up once. After that, every Staffomatic invoice finds its way into QuickBooks on its own.
- 1
Connect your Staffomatic account
Add Staffomatic in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Staffomatic invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to QuickBooks
Invoices and their data are exported to QuickBooks on your export schedule, ready for your tax advisor to book.
Staffomatic also exports to these systems
Your Staffomatic login stays protected
From the Staffomatic login to the QuickBooks export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Staffomatic login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Staffomatic invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Staffomatic invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Staffomatic & QuickBooks
Staffomatic
Staffomatic is a software for staff planning and shift scheduling, which also generates subscription and usage invoices. To ensure these receipts reliably reach accounting, automatic processing is especially worthwhile, as no receipt gets lost in daily operations.
QuickBooks
QuickBooks is the integration that receives your Staffomatic invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Staffomatic and QuickBooks: it downloads the invoice at Staffomatic and delivers it to QuickBooks, ready to book.
Frequently asked questions about Staffomatic, QuickBooks and GetMyInvoices
Connect your Staffomatic account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Staffomatic console again.
Your Staffomatic credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Staffomatic Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To QuickBooks and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Staffomatic invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Staffomatic invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Staffomatic invoices in GetMyInvoices right away. The QuickBooks export is available once you or your tax advisor connect QuickBooks. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to QuickBooks so your tax advisor can book without re-typing.
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Staffomatic invoices?
Try GetMyInvoices with no obligation and start collecting your Staffomatic invoices automatically, straight into QuickBooks.