Patchstack & HelloHQ
Month-end made easier: Patchstack documents flow to HelloHQ
GetMyInvoices retrieves invoices and receipts from Patchstack on a schedule you set and sends them to HelloHQ, ready for month-end closing.
Why connect Patchstack with HelloHQ?
GetMyInvoices automatically retrieves your Patchstack invoices and delivers them to HelloHQ. It logs in to your Patchstack account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to HelloHQ booking-ready. One connection covers every Patchstack account and recurring billing period.
- Automatic retrieval to HelloHQ: connect Patchstack once, never log in for an invoice again.
- Booking-ready in HelloHQ: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Patchstack to HelloHQ automatically
Three things happen automatically once Patchstack is connected, so your invoices reach HelloHQ without manual work.
Retrieves every Patchstack invoice
GetMyInvoices logs in to Patchstack Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to HelloHQ
Invoices and their data are exported to HelloHQ, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Patchstack login to HelloHQ in four steps''
Set it up once. After that, every Patchstack invoice finds its way into HelloHQ on its own.
- 1
Connect your Patchstack account
Add Patchstack in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Patchstack invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to HelloHQ
Invoices and their data are exported to HelloHQ on your export schedule, ready for your tax advisor to book.
Patchstack also exports to these systems
Your Patchstack login stays protected
From the Patchstack login to the HelloHQ export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Patchstack login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Patchstack invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Patchstack invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Patchstack & HelloHQ
Patchstack
Patchstack is a security service for WordPress websites that detects and closes vulnerabilities. Subscriptions incur regular invoices that need to be included in accounting. Automated invoice retrieval saves you the manual downloading and sorting of these receipts.
HelloHQ
HelloHQ is the integration that receives your Patchstack invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Patchstack and HelloHQ: it downloads the invoice at Patchstack and delivers it to HelloHQ, ready to book.
Frequently asked questions about Patchstack, HelloHQ and GetMyInvoices
Connect your Patchstack account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Patchstack console again.
Your Patchstack credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Patchstack Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To HelloHQ and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Patchstack invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Patchstack invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Patchstack invoices in GetMyInvoices right away. The HelloHQ export is available once you or your tax advisor connect HelloHQ. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to HelloHQ so your tax advisor can book without re-typing.
Ready to automate your
Patchstack invoices?
Try GetMyInvoices with no obligation and start collecting your Patchstack invoices automatically, straight into HelloHQ.