Staples & Xentral
Skip the manual Staples routine, forward receipts to Xentral
GetMyInvoices automatically downloads new documents from Staples and sends them to Xentral, so manual checking is no longer necessary.
Why connect Staples with Xentral?
GetMyInvoices connects to your Staples account, automatically retrieves your invoices and receipts, and hands them off to Xentral ready for booking. You no longer need to log in to Staples manually, and your receipts land directly where your accounting works with Xentral. One connection covers every Staples account and every recurring billing period.
- Automatic retrieval to Xentral: connect Staples once, never log in for an invoice again.
- Booking-ready in Xentral: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Staples to Xentral automatically
Three things happen automatically once Staples is connected, so your invoices reach Xentral without manual work.
Retrieves every Staples invoice
GetMyInvoices logs in to Staples Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to Xentral
Invoices and their data are exported to Xentral, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Staples login to Xentral in four steps''
Set it up once. After that, every Staples invoice finds its way into Xentral on its own.
- 1
Connect your Staples account
Add Staples in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Staples invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to Xentral
Invoices and their data are exported to Xentral on your export schedule, ready for your tax advisor to book.
Staples also exports to these systems
Your Staples login stays protected
From the Staples login to the Xentral export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Staples login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Staples invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Staples invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Staples & Xentral
Staples
Staples is a provider of office supplies and office equipment. Purchases regularly generate invoices that need to be transferred to accounting. Automated invoice processing is especially worthwhile for these recurring orders.
Xentral
Xentral is the integration that receives your Staples invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Staples and Xentral: it downloads the invoice at Staples and delivers it to Xentral, ready to book.
Frequently asked questions about Staples, Xentral and GetMyInvoices
Connect your Staples account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Staples console again.
Your Staples credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Staples Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To Xentral and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Staples invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Staples invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Staples invoices in GetMyInvoices right away. The Xentral export is available once you or your tax advisor connect Xentral. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to Xentral so your tax advisor can book without re-typing.
Ready to automate your
Staples invoices?
Try GetMyInvoices with no obligation and start collecting your Staples invoices automatically, straight into Xentral.