OptiMonk & HelloHQ
Retrieve once from OptiMonk, deliver automatically to HelloHQ
Documents already captured from OptiMonk are not downloaded twice; new ones are forwarded automatically to HelloHQ.
Why connect OptiMonk with HelloHQ?
GetMyInvoices automatically retrieves your OptiMonk invoices and delivers them to HelloHQ. It logs in to your OptiMonk account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to HelloHQ booking-ready. One connection covers every OptiMonk account and recurring billing period.
- Automatic retrieval to HelloHQ: connect OptiMonk once, never log in for an invoice again.
- Booking-ready in HelloHQ: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From OptiMonk to HelloHQ automatically
Three things happen automatically once OptiMonk is connected, so your invoices reach HelloHQ without manual work.
Retrieves every OptiMonk invoice
GetMyInvoices logs in to OptiMonk Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to HelloHQ
Invoices and their data are exported to HelloHQ, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From OptiMonk login to HelloHQ in four steps''
Set it up once. After that, every OptiMonk invoice finds its way into HelloHQ on its own.
- 1
Connect your OptiMonk account
Add OptiMonk in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new OptiMonk invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to HelloHQ
Invoices and their data are exported to HelloHQ on your export schedule, ready for your tax advisor to book.
OptiMonk also exports to these systems
Your OptiMonk login stays protected
From the OptiMonk login to the HelloHQ export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your OptiMonk login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your OptiMonk invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every OptiMonk invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About OptiMonk & HelloHQ
OptiMonk
OptiMonk is a platform for conversion optimization and popup marketing. Using it regularly generates invoices that need to be recorded in accounting. GetMyInvoices downloads these automatically, so you no longer need to manually log in to the OptiMonk portal.
HelloHQ
HelloHQ is the integration that receives your OptiMonk invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between OptiMonk and HelloHQ: it downloads the invoice at OptiMonk and delivers it to HelloHQ, ready to book.
Frequently asked questions about OptiMonk, HelloHQ and GetMyInvoices
Connect your OptiMonk account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the OptiMonk console again.
Your OptiMonk credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple OptiMonk Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To HelloHQ and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your OptiMonk invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your OptiMonk invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your OptiMonk invoices in GetMyInvoices right away. The HelloHQ export is available once you or your tax advisor connect HelloHQ. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to HelloHQ so your tax advisor can book without re-typing.
Ready to automate your
OptiMonk invoices?
Try GetMyInvoices with no obligation and start collecting your OptiMonk invoices automatically, straight into HelloHQ.