mailbox.org & HelloHQ
Save time on mailbox.org downloads before they reach HelloHQ
Instead of collecting documents from mailbox.org by hand, GetMyInvoices retrieves them automatically and hands them off to HelloHQ.
Why connect mailbox.org with HelloHQ?
GetMyInvoices connects to your mailbox.org account, automatically retrieves your invoices and receipts, and passes them on to helloHQ ready for posting. You no longer need to log in to mailbox.org manually, and your receipts land exactly where your accounting works with helloHQ. One connection covers every mailbox.org account and every recurring billing period.
- Automatic retrieval to HelloHQ: connect mailbox.org once, never log in for an invoice again.
- Booking-ready in HelloHQ: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From mailbox.org to HelloHQ automatically
Three things happen automatically once mailbox.org is connected, so your invoices reach HelloHQ without manual work.
Retrieves every mailbox.org invoice
GetMyInvoices logs in to mailbox.org Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to HelloHQ
Invoices and their data are exported to HelloHQ, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From mailbox.org login to HelloHQ in four steps''
Set it up once. After that, every mailbox.org invoice finds its way into HelloHQ on its own.
- 1
Connect your mailbox.org account
Add mailbox.org in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new mailbox.org invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to HelloHQ
Invoices and their data are exported to HelloHQ on your export schedule, ready for your tax advisor to book.
mailbox.org also exports to these systems
Your mailbox.org login stays protected
From the mailbox.org login to the HelloHQ export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your mailbox.org login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your mailbox.org invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every mailbox.org invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About mailbox.org & HelloHQ
mailbox.org
mailbox.org offers email and cloud services that generate regular invoices. These receipts need to be recorded for accounting purposes. Automated processing eliminates manual downloading and ensures complete, up-to-date accounting records.
HelloHQ
HelloHQ is the integration that receives your mailbox.org invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between mailbox.org and HelloHQ: it downloads the invoice at mailbox.org and delivers it to HelloHQ, ready to book.
Frequently asked questions about mailbox.org, HelloHQ and GetMyInvoices
Connect your mailbox.org account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the mailbox.org console again.
Your mailbox.org credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple mailbox.org Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To HelloHQ and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your mailbox.org invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your mailbox.org invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your mailbox.org invoices in GetMyInvoices right away. The HelloHQ export is available once you or your tax advisor connect HelloHQ. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to HelloHQ so your tax advisor can book without re-typing.
Ready to automate your
mailbox.org invoices?
Try GetMyInvoices with no obligation and start collecting your mailbox.org invoices automatically, straight into HelloHQ.