Ruby Energy & HelloHQ
Skip the manual Ruby Energy routine, forward receipts to HelloHQ
GetMyInvoices automatically downloads new documents from Ruby Energy and sends them to HelloHQ, so manual checking is no longer necessary.
Why connect Ruby Energy with HelloHQ?
GetMyInvoices automatically retrieves your Ruby Energy invoices and delivers them to HelloHQ. It logs in to your Ruby Energy account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to HelloHQ booking-ready. One connection covers every Ruby Energy account and recurring billing period.
- Automatic retrieval to HelloHQ: connect Ruby Energy once, never log in for an invoice again.
- Booking-ready in HelloHQ: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Ruby Energy to HelloHQ automatically
Three things happen automatically once Ruby Energy is connected, so your invoices reach HelloHQ without manual work.
Retrieves every Ruby Energy invoice
GetMyInvoices logs in to Ruby Energy Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to HelloHQ
Invoices and their data are exported to HelloHQ, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Ruby Energy login to HelloHQ in four steps''
Set it up once. After that, every Ruby Energy invoice finds its way into HelloHQ on its own.
- 1
Connect your Ruby Energy account
Add Ruby Energy in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Ruby Energy invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to HelloHQ
Invoices and their data are exported to HelloHQ on your export schedule, ready for your tax advisor to book.
Ruby Energy also exports to these systems
Your Ruby Energy login stays protected
From the Ruby Energy login to the HelloHQ export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Ruby Energy login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Ruby Energy invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Ruby Energy invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Ruby Energy & HelloHQ
Ruby Energy
Ruby Energy is a provider in the energy sector, whose portal customers use to receive invoices for consumption and tariffs. These documents need to be recorded for accounting purposes. Automated processing eliminates manual downloading and ensures complete, up-to-date records.
HelloHQ
HelloHQ is the integration that receives your Ruby Energy invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Ruby Energy and HelloHQ: it downloads the invoice at Ruby Energy and delivers it to HelloHQ, ready to book.
Frequently asked questions about Ruby Energy, HelloHQ and GetMyInvoices
Connect your Ruby Energy account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Ruby Energy console again.
Your Ruby Energy credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Ruby Energy Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To HelloHQ and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Ruby Energy invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Ruby Energy invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Ruby Energy invoices in GetMyInvoices right away. The HelloHQ export is available once you or your tax advisor connect HelloHQ. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to HelloHQ so your tax advisor can book without re-typing.
Ready to automate your
Ruby Energy invoices?
Try GetMyInvoices with no obligation and start collecting your Ruby Energy invoices automatically, straight into HelloHQ.