Optimal Workshop & HelloHQ
HelloHQ always up to date with documents from Optimal Workshop
GetMyInvoices continuously retrieves new invoices and receipts from Optimal Workshop and transfers them to HelloHQ.
Why connect Optimal Workshop with HelloHQ?
GetMyInvoices automatically retrieves your Optimal Workshop invoices and delivers them to HelloHQ. It logs in to your Optimal Workshop account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to HelloHQ booking-ready. One connection covers every Optimal Workshop account and recurring billing period.
- Automatic retrieval to HelloHQ: connect Optimal Workshop once, never log in for an invoice again.
- Booking-ready in HelloHQ: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Optimal Workshop to HelloHQ automatically
Three things happen automatically once Optimal Workshop is connected, so your invoices reach HelloHQ without manual work.
Retrieves every Optimal Workshop invoice
GetMyInvoices logs in to Optimal Workshop Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to HelloHQ
Invoices and their data are exported to HelloHQ, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Optimal Workshop login to HelloHQ in four steps''
Set it up once. After that, every Optimal Workshop invoice finds its way into HelloHQ on its own.
- 1
Connect your Optimal Workshop account
Add Optimal Workshop in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Optimal Workshop invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to HelloHQ
Invoices and their data are exported to HelloHQ on your export schedule, ready for your tax advisor to book.
Optimal Workshop also exports to these systems
Your Optimal Workshop login stays protected
From the Optimal Workshop login to the HelloHQ export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Optimal Workshop login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Optimal Workshop invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Optimal Workshop invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Optimal Workshop & HelloHQ
Optimal Workshop
Optimal Workshop is a platform for UX research tools, through which companies obtain subscriptions for their user research. This regularly generates invoices that need to be included in accounting. GetMyInvoices retrieves these automatically, so you no longer have to download them manually.
HelloHQ
HelloHQ is the integration that receives your Optimal Workshop invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Optimal Workshop and HelloHQ: it downloads the invoice at Optimal Workshop and delivers it to HelloHQ, ready to book.
Frequently asked questions about Optimal Workshop, HelloHQ and GetMyInvoices
Connect your Optimal Workshop account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Optimal Workshop console again.
Your Optimal Workshop credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Optimal Workshop Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To HelloHQ and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Optimal Workshop invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Optimal Workshop invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Optimal Workshop invoices in GetMyInvoices right away. The HelloHQ export is available once you or your tax advisor connect HelloHQ. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to HelloHQ so your tax advisor can book without re-typing.
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Optimal Workshop invoices?
Try GetMyInvoices with no obligation and start collecting your Optimal Workshop invoices automatically, straight into HelloHQ.