Apaleo & DocuWare
Month-end made easier: Apaleo documents flow to DocuWare
GetMyInvoices retrieves invoices and receipts from Apaleo on a schedule you set and sends them to DocuWare, ready for month-end closing.
Why connect Apaleo with DocuWare?
GetMyInvoices automatically retrieves your Apaleo invoices and delivers them to DocuWare. It logs in to your Apaleo account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to DocuWare booking-ready. One connection covers every Apaleo account and recurring billing period.
- Automatic retrieval to DocuWare: connect Apaleo once, never log in for an invoice again.
- Booking-ready in DocuWare: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Apaleo to DocuWare automatically
Three things happen automatically once Apaleo is connected, so your invoices reach DocuWare without manual work.
Retrieves every Apaleo invoice
GetMyInvoices logs in to Apaleo Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to DocuWare
Invoices and their data are exported to DocuWare, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Apaleo login to DocuWare in four steps''
Set it up once. After that, every Apaleo invoice finds its way into DocuWare on its own.
- 1
Connect your Apaleo account
Add Apaleo in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Apaleo invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to DocuWare
Invoices and their data are exported to DocuWare on your export schedule, ready for your tax advisor to book.
Apaleo also exports to these systems
Your Apaleo login stays protected
From the Apaleo login to the DocuWare export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Apaleo login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Apaleo invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Apaleo invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Apaleo & DocuWare
Apaleo
Apaleo is a cloud-based property management system for hotels that manages bookings, billing, and payments. This continuously generates invoices and receipts that need to be processed in accounting. Automated processing saves a lot of time in day-to-day operations here.
DocuWare
DocuWare is the integration that receives your Apaleo invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Apaleo and DocuWare: it downloads the invoice at Apaleo and delivers it to DocuWare, ready to book.
Frequently asked questions about Apaleo, DocuWare and GetMyInvoices
Connect your Apaleo account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Apaleo console again.
Your Apaleo credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Apaleo Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To DocuWare and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Apaleo invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Apaleo invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Apaleo invoices in GetMyInvoices right away. The DocuWare export is available once you or your tax advisor connect DocuWare. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to DocuWare so your tax advisor can book without re-typing.
Ready to automate your
Apaleo invoices?
Try GetMyInvoices with no obligation and start collecting your Apaleo invoices automatically, straight into DocuWare.