Pilot Fleet Card & DocuWare
Every Pilot Fleet Card invoice, automatically routed to DocuWare
GetMyInvoices connects to Pilot Fleet Card, detects new invoices and receipts, and forwards them to DocuWare for you.
Why connect Pilot Fleet Card with DocuWare?
GetMyInvoices automatically retrieves your Pilot Fleet Card invoices and delivers them to DocuWare. It logs in to your Pilot Fleet Card account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to DocuWare booking-ready. One connection covers every Pilot Fleet Card account and recurring billing period.
- Automatic retrieval to DocuWare: connect Pilot Fleet Card once, never log in for an invoice again.
- Booking-ready in DocuWare: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Pilot Fleet Card to DocuWare automatically
Three things happen automatically once Pilot Fleet Card is connected, so your invoices reach DocuWare without manual work.
Retrieves every Pilot Fleet Card invoice
GetMyInvoices logs in to Pilot Fleet Card Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to DocuWare
Invoices and their data are exported to DocuWare, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Pilot Fleet Card login to DocuWare in four steps''
Set it up once. After that, every Pilot Fleet Card invoice finds its way into DocuWare on its own.
- 1
Connect your Pilot Fleet Card account
Add Pilot Fleet Card in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Pilot Fleet Card invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to DocuWare
Invoices and their data are exported to DocuWare on your export schedule, ready for your tax advisor to book.
Pilot Fleet Card also exports to these systems
Your Pilot Fleet Card login stays protected
From the Pilot Fleet Card login to the DocuWare export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Pilot Fleet Card login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Pilot Fleet Card invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Pilot Fleet Card invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Pilot Fleet Card & DocuWare
Pilot Fleet Card
Pilot Fleet Card is a fuel card for company fleets and provides monthly invoices for fuel and service costs. These receipts must reliably reach the accounting department. Automated retrieval saves time and prevents vehicle costs from being overlooked.
DocuWare
DocuWare is the integration that receives your Pilot Fleet Card invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Pilot Fleet Card and DocuWare: it downloads the invoice at Pilot Fleet Card and delivers it to DocuWare, ready to book.
Frequently asked questions about Pilot Fleet Card, DocuWare and GetMyInvoices
Connect your Pilot Fleet Card account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Pilot Fleet Card console again.
Your Pilot Fleet Card credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Pilot Fleet Card Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To DocuWare and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Pilot Fleet Card invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Pilot Fleet Card invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Pilot Fleet Card invoices in GetMyInvoices right away. The DocuWare export is available once you or your tax advisor connect DocuWare. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to DocuWare so your tax advisor can book without re-typing.
Ready to automate your
Pilot Fleet Card invoices?
Try GetMyInvoices with no obligation and start collecting your Pilot Fleet Card invoices automatically, straight into DocuWare.