Vimcar & DocuWare
Free up time otherwise spent on Vimcar, then move it to DocuWare
GetMyInvoices takes over retrieval from Vimcar and forwards the documents to DocuWare, so you no longer check the portal manually.
Why connect Vimcar with DocuWare?
GetMyInvoices automatically retrieves your Vimcar invoices and delivers them to DocuWare. It logs in to your Vimcar account for you, fetches every new invoice as a PDF plus structured data, sorts and validates it, and exports it to DocuWare booking-ready. One connection covers every Vimcar account and recurring billing period.
- Automatic retrieval to DocuWare: connect Vimcar once, never log in for an invoice again.
- Booking-ready in DocuWare: the PDF plus the structured data your accounting needs.
- Built for many accounts: agencies, IT service providers and tax firms in one dashboard.
Over 20,000 businesses rely on GetMyInvoices
From Vimcar to DocuWare automatically
Three things happen automatically once Vimcar is connected, so your invoices reach DocuWare without manual work.
Retrieves every Vimcar invoice
GetMyInvoices logs in to Vimcar Cloud and Robot on a schedule and downloads each new invoice for you, including past invoices still available in your account.
Captures the data, not just the PDF
Each invoice is read, sorted and enriched with structured fields like invoice number, date, net, gross and VAT, then archived in a GoBD-compliant way.
Delivers your invoices to DocuWare
Invoices and their data are exported to DocuWare, ready for your tax advisor to book. No re-typing, no missing receipts.
Proven performance by GetMyInvoices
''From Vimcar login to DocuWare in four steps''
Set it up once. After that, every Vimcar invoice finds its way into DocuWare on its own.
- 1
Connect your Vimcar account
Add Vimcar in GetMyInvoices and enter your login once. The connection is stored securely and used only to fetch your invoices.
- 2
Invoices are retrieved automatically
GetMyInvoices logs in for you on a schedule and downloads every new Vimcar invoice as a PDF plus structured data. No manual login required.
- 3
Data is prepared for booking
Each invoice is sorted, validated and enriched with the fields your accounting needs, then archived in a GoBD-compliant way.
- 4
Export to DocuWare
Invoices and their data are exported to DocuWare on your export schedule, ready for your tax advisor to book.
Vimcar also exports to these systems
Your Vimcar login stays protected
From the Vimcar login to the DocuWare export, we treat your credentials and your invoices accordingly.
Encrypted, or no password at all
Your Vimcar login is stored encrypted and cannot be viewed by GetMyInvoices staff. Prefer to store no password? Bring your Vimcar invoices in by email instead, through a dedicated GetMyInvoices inbox.
Hosted in Germany, GDPR
GetMyInvoices is GDPR-compliant and hosted in Germany. All data is transferred over HTTPS.
GoBD-compliant archive
Every Vimcar invoice is archived in a GoBD-compliant way, with the original document kept alongside its data.
About Vimcar & DocuWare
Vimcar
Vimcar offers solutions for fleet management and vehicle fleet solutions, which regularly generate invoices for subscriptions and additional services. These need to be recorded for accounting purposes. Automated downloading eliminates manual searching and ensures complete receipts.
DocuWare
DocuWare is the integration that receives your Vimcar invoices and receipts. GetMyInvoices downloads them automatically and hands them over ready to book — no manual downloading needed.
GetMyInvoices sits between Vimcar and DocuWare: it downloads the invoice at Vimcar and delivers it to DocuWare, ready to book.
Frequently asked questions about Vimcar, DocuWare and GetMyInvoices
Connect your Vimcar account in GetMyInvoices once. From then on, GetMyInvoices logs in for you on a schedule and retrieves every new invoice as a PDF plus structured data, without you opening the Vimcar console again.
Your Vimcar credentials are stored encrypted and cannot be viewed by GetMyInvoices staff. They are used only to retrieve your invoices. GetMyInvoices is GDPR-compliant, hosted in Germany, and transfers all data over HTTPS.
If a login stops working, for example after a password change, GetMyInvoices flags the connection in your dashboard and notifies you. You update the credentials once and automatic retrieval continues.
Yes. You can connect multiple Vimcar Cloud and Robot accounts and manage them from one GetMyInvoices dashboard. This is built for agencies, IT service providers and tax firms handling many clients.
To DocuWare and more than 50 further integrations such as Lexware Office, sevdesk, Addison, Google Drive and Dropbox. You can also export in formats like CSV, ZUGFeRD and X-Rechnung. Your Vimcar invoices arrive booking-ready in the tool your accounting uses.
GetMyInvoices archives your Vimcar invoices in a GoBD-compliant way and keeps the original document alongside the extracted data. GoBD-compliant does not mean GoBD-certified; please confirm the specifics for your setup with your tax advisor.
No. You can start retrieving and organizing your Vimcar invoices in GetMyInvoices right away. The DocuWare export is available once you or your tax advisor connect DocuWare. Everything else works without it.
Alongside the original PDF, GetMyInvoices captures the structured fields such as invoice number, date, net and gross amounts and VAT, and passes them to DocuWare so your tax advisor can book without re-typing.
Ready to automate your
Vimcar invoices?
Try GetMyInvoices with no obligation and start collecting your Vimcar invoices automatically, straight into DocuWare.