All bills in one place
Download your When I Work invoices automatically
GetMyInvoices automatically downloads invoices from When I Work. This saves you time and keeps you always up to date with all your receipts.
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Over 20,000 companies trust GetMyInvoices
What GetMyInvoices does for When I Work
No more manual downloading
You no longer log in to your When I Work account to hunt for invoices. GetMyInvoices handles the retrieval for you.
A searchable receipt archive
All When I Work receipts sit in one place — central, searchable and tagged. Your team finds any document in seconds, and nothing gets lost.
Accounting without media breaks
Your receipts flow automatically into DATEV, Lexware Office or your cloud. Your books stay up to date with nothing to forward by hand.
Who uses GetMyInvoices with When I Work
Hospitality, Events & Leisure
The shift is over, the kitchen is being cleaned, and the invoice for the When I Work subscription quietly lands in the restaurant management's inbox – easily lost among supplier emails and reservation requests. Especially in businesses with rotating shift managers, no one usually knows for certain by the end of the month who last saw which invoice. If the receipt is missing when the tax advisor compiles the accounting for the monthly closing, the search begins across multiple inboxes at once. With invoices automatically retrieved from the When I Work account, this receipt is always where accounting expects it, regardless of who last managed the shift schedules.
Get started now with receipt automation for hospitality, events & leisure
Retail & E-Commerce
Five branches, five store managers, and each one books the cashiers through the same When I Work account – but billing for this runs centrally through headquarters, which often only receives the necessary documents from individual locations upon request. When cost centers need to be assigned to individual branches at the end of the month, that one receipt is missing, sitting somewhere in a branch manager's inbox. This costs time that accounting spends chasing down requests instead of reconciling accounts. If the invoice is automatically retrieved from the portal and forwarded, it is reliably available before branch billing even begins.
Get started now with receipt automation for retail & e-commerce
HR, Payroll & Freelancer Platforms
The HR department uses When I Work to make timesheets and labor costs traceable for payroll, but the invoice for the tool itself is often managed by a completely different person than the salary data. This separation means that, at the end of the billing cycle, someone in accounting has to ask whether the current receipt is already available or still needs to be requested. With multiple subscriptions for different locations or teams, this inquiry quickly becomes a routine task that distracts from the actual payroll runs. If invoice retrieval runs automatically in the background, the receipt is available on time, without anyone from the HR team needing to be contacted specifically for it.
Get started now with receipt automation for HR, payroll & freelancer platformsHow does it work?
Connect your When I Work account
Connect your When I Work account to GetMyInvoices once to download invoices automatically.
Good to know
- Sign in with your usual login details.
- You can connect several accounts of this portal separately.
- Your login details are stored encrypted and cannot be viewed by GetMyInvoices staff.
Invoices are retrieved automatically
GetMyInvoices checks your When I Work account regularly and downloads all available invoices automatically.
Good to know
- All available invoices and receipts are captured.
- You set the retrieval interval yourself.
- Documents already captured are not downloaded twice.
Forward to your accounting
Your When I Work receipts are exported to the accounting solution of your choice.
Good to know
- Compatible with DATEV, Lexware Office and other accounting solutions.
- You set the export schedule independently of the retrieval interval.
- On export, you pass either the file or the file including metadata.
Proven performance by GetMyInvoices
Frequently combined with
About When I Work
When I Work is a software for staff scheduling and time tracking, which also generates invoices for the subscriptions used. These must be regularly recorded for accounting purposes. Automated downloading saves you the manual searching and collecting of these receipts.
Frequently asked questions about When I Work and GetMyInvoices
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When I Work invoices?
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