All bills in one place
Download your Heptabase invoices automatically
GetMyInvoices automatically downloads your invoices from Heptabase. This saves you time and keeps you always on top of all your receipts.
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Over 20,000 companies trust GetMyInvoices
What GetMyInvoices does for Heptabase
No more manual downloading
You no longer log in to your Heptabase account to hunt for invoices. GetMyInvoices handles the retrieval for you.
A searchable receipt archive
All Heptabase receipts sit in one place — central, searchable and tagged. Your team finds any document in seconds, and nothing gets lost.
Accounting without media breaks
Your receipts flow automatically into DATEV, Lexware Office or your cloud. Your books stay up to date with nothing to forward by hand.
Who uses GetMyInvoices with Heptabase
Software & SaaS Tools
The IT department uses Heptabase for internal knowledge organization, but the monthly subscription invoice often ends up in a single employee's inbox and is only discovered during credit card reconciliation. By the time accounting finds out, the invoice month has already closed, and the assignment has to be tediously added retroactively. With automatic invoice retrieval, the receipt lands directly in the accounting system right after delivery, regardless of who originally subscribed to the tool. This allows the SaaS cost block to be tracked completely and without having to ask colleagues.
Get started now with receipt automation for Software & SaaS Tools
Education, Training & Research
A doctoral student pays for their Heptabase subscription privately to structure literature research, but reimbursement from the institute is delayed because the invoice is only looked for at the end of the semester. Research projects with tight funding, however, need timely receipts to correctly allocate expenses to a project or funding pool. With automatic capture, the invoice is available immediately after payment, allowing institutes and departments to settle funding on time. The manual search in the portal is completely eliminated.
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HR, Payroll & Freelancer Platforms
A freelance consultant uses Heptabase to structure client research, but only records the subscription costs at tax time because the invoice sits unnoticed in the inbox for months. Especially with small, recurring amounts, the effort of filing quickly outweighs the amount itself. With automatic retrieval, every invoice is secured directly after payment and made available for tax preparation. This keeps the expense overview complete, even with many small tool invoices.
Get started now with receipt automation for HR, Payroll & Freelancer PlatformsHow does it work?
Connect your Heptabase account
Connect your Heptabase account to GetMyInvoices once to download invoices automatically.
Good to know
- Sign in with your usual login details.
- You can connect several accounts of this portal separately.
- Your login details are stored encrypted and cannot be viewed by GetMyInvoices staff.
Invoices are retrieved automatically
GetMyInvoices checks your Heptabase account regularly and downloads all available invoices automatically.
Good to know
- All available invoices and receipts are captured.
- You set the retrieval interval yourself.
- Documents already captured are not downloaded twice.
Forward to your accounting
Your Heptabase receipts are exported to the accounting solution of your choice.
Good to know
- Compatible with DATEV, Lexware Office and other accounting solutions.
- You set the export schedule independently of the retrieval interval.
- On export, you pass either the file or the file including metadata.
Proven performance by GetMyInvoices
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About Heptabase
Heptabase is a tool for visually organizing notes and knowledge, for which usage fees are billed via invoice. These invoices need to be recorded for accounting purposes. Automated processing eliminates the need for manual downloading and entry every month.
Frequently asked questions about Heptabase and GetMyInvoices
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Heptabase invoices?
Try GetMyInvoices with no obligation and start collecting your receipts automatically.