All bills in one place
Download your Pilot Fleet Card invoices automatically
GetMyInvoices automatically downloads your Pilot Fleet Card invoices. This saves you time and keeps you always up to date on your receipts.
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Over 20,000 companies trust GetMyInvoices
What GetMyInvoices does for Pilot Fleet Card
No more manual downloading
You no longer log in to your Pilot Fleet Card account to hunt for invoices. GetMyInvoices handles the retrieval for you.
A searchable receipt archive
All Pilot Fleet Card receipts sit in one place — central, searchable and tagged. Your team finds any document in seconds, and nothing gets lost.
Accounting without media breaks
Your receipts flow automatically into DATEV, Lexware Office or your cloud. Your books stay up to date with nothing to forward by hand.
Who uses GetMyInvoices with Pilot Fleet Card
Fuel, Fleet & Vehicle Service
At the end of the month, dozens of fuel receipts and service receipts from the fleet land on the fleet manager's desk, often collected from multiple vehicles and drivers at the same time. Without clear allocation to cost centers, expense control is delayed, and individual receipts are simply lost between driver changes. GetMyInvoices downloads all invoices and receipts directly from the Pilot Fleet Card account as soon as they become available. This provides a complete cost overview for each vehicle without anyone having to ask drivers individually for receipts. This makes it easier to allocate expenses to the correct cost center and to later hand them over to accounting.
Start now with receipt automation for Fuel, Fleet & Vehicle ServiceTravel & Mobility
A truck driver fuels up at a Flying J in Ohio, and two days later at a Pilot Travel Center in Texas, and the billing for these trips is spread across weeks and states. Anyone in the back office who has to consolidate the entire fleet's expenses monthly knows the problem: individual receipts arrive late or are missing entirely if drivers only submit them after the trip. GetMyInvoices connects to your Pilot Fleet Card account and automatically downloads new documents as soon as they appear in the portal. This provides an overview of all fuel and service costs for the long-haul fleet without having to wait for individual drivers. This allows accounting to reconcile travel expenses promptly instead of closing gaps at the end of the month.
Start now with receipt automation for Travel & Mobility
Auto Parts & Dealerships
A partner workshop in the Pilot network changes tires and brakes on several fleet vehicles in the same month, and each individual repair generates a separate billing via the Fleet Card. If these receipts are not recorded immediately, it becomes almost impossible to trace which invoice belongs to which vehicle or order by the end of the month. GetMyInvoices automatically downloads these invoices and receipts from the Pilot Fleet Card account as soon as they are issued. Documents already recorded are not downloaded twice, which makes reconciliation with workshop orders easier. This allows every parts and service invoice to be clearly assigned to a transaction before the overview is lost.
Start now with receipt automation for Auto Parts & DealershipsHow does it work?
Connect your Pilot Fleet Card account
Connect your Pilot Fleet Card account to GetMyInvoices once to download invoices automatically.
Good to know
- Sign in with your usual login details.
- You can connect several accounts of this portal separately.
- Your login details are stored encrypted and cannot be viewed by GetMyInvoices staff.
Invoices are retrieved automatically
GetMyInvoices checks your Pilot Fleet Card account regularly and downloads all available invoices automatically.
Good to know
- All available invoices and receipts are captured.
- You set the retrieval interval yourself.
- Documents already captured are not downloaded twice.
Forward to your accounting
Your Pilot Fleet Card receipts are exported to the accounting solution of your choice.
Good to know
- Compatible with DATEV, Lexware Office and other accounting solutions.
- You set the export schedule independently of the retrieval interval.
- On export, you pass either the file or the file including metadata.
Proven performance by GetMyInvoices
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About Pilot Fleet Card
Pilot Fleet Card is a fuel card for company fleets and provides monthly invoices for fuel and service costs. These receipts must reliably reach the accounting department. Automated retrieval saves time and prevents vehicle costs from being overlooked.
Frequently asked questions about Pilot Fleet Card and GetMyInvoices
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Pilot Fleet Card invoices?
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