Lübeck. Users of the invoice management solution GetMyInvoices can now automatically download documents from 10,000 different portals. After individually selecting all relevant portals, the customer only has to deposit their access data once, and GetMyInvoices will automatically file documents in its central document management. This is a cloud-based service enabling easy organisation of documents and their automatic transmission into almost any solution. Thus, GetMyInvoices offers their customers a new level of individual invoice management. Interested parties can visit the recently re-launched website www.getmyinvoices.com for a comprehensive overview of their many features.
The scope of features is the result of the user-oriented approach displayed by fino, provider of the invoice management solution GetMyInvoices. “Right from the start, users were able to make suggestions to our developers, regarding which integration options should be realized, so they were able to have our software automatically gather the invoices, notifications and other documents they needed,” says Björn Kahle, COO at fino. By now, the range of portals includes online mail order services and advertising platforms, software- and telecommunication providers and energy suppliers. Most commonly used are Amazon, Adobe, Facebook, Google Ads, Deutsche Telekom and Vodafone. The most recent customer portals include Duden-Mentor, Open Drive and Smartmockups. On average, the over 5,000 customers linked 25 suppliers each.
Machine recognition of information
GetMyInvoices does not just download documents from portals. Every user can specify for the majority of the portals how often the software should check for the availability of new documents, and whether the entire history or the documents should be downloaded from a set effective date. The software recognizes relevant information like invoice number, date and amount, and digitally provides it alongside the documents for further processing.
Users can conveniently manage all documents in their web browser. They have the option, for instance, to link email accounts, cloud storage, invoicing tools and other solutions with the software, so that the invoices received there will be automatically imported to GetMyInvoices. The most used import interfaces include Dropbox, Google Drive, OneDrive Business, OneDrive and easybill. Moreover, receipts and other paperwork can be scanned in the app and added, too. This way, customers monthly add about 100 documents to GetMyInvoices on average, while the number of all documents per account averages at 977.
Streamlined despite increased functionality
Individual documents can be archived and/or forwarded to other systems – either automatically or on approval. Other systems include accounting solutions and document management systems. Furthermore, it is possible to transmit the required documents straight to the tax adviser, using interfaces to DATEV Unternehmen Online, ADDISON OneClick, and Stotax Select. Practice has shown that export interfaces to email accounts, DATEV, Lexoffice, sevDesk and Google Drive are the most popular ones. Having said that, the user can individually select the exact right solution needed for his processes. This means that GetMyInvoices stays clear and streamlined in spite of the continuously increasing scope of features. “Everyone can work with their individual GetMyInvoices and save a lot of effort and time in invoice management or preparatory bookkeeping,” states Björn Kahle.Back