Tools to help tax advisers and businesses to improve co-operation in the times of Corona

Monday, 23. March 2020 | 0 Comments

Measures taken to limit the spread of the Corona virus currently force people increasingly into isolation and paralyze normal business processes. Conferences and trade fairs are being cancelled, just like travel plans and trips, and working from the home office has significantly increased. According to digital association Bitkom, every fifth employee is working remotely for the first time because of COVID-19. Many useful solutions can support location-independent working in diverse sectors. We have compiled some for you:

Digital invoice management with GetMyInvoices

Not only does GetMyInvoices automatically gather documents from a multitude of sources to forward those to almost any application – the invoice management solution also enables location-independent co-operation through the cloud. Using the web browser, employees, accountants and tax advisers world-wide can access the same documents.

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Tip:
Save even more time through automation: Simply link online portals, mail accounts and scan app with GetMyInovices and through automatic export to any accounting tool, never again have manual work with invoices.

Digital Signing with DocuSign

Instantly approve an order, close a transaction or sign an agreement – DocuSign helps signing, preparing, executing and managing contracts electronically. The free trial account can be used for 30 days.

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Fast communication with Webex, Zoom and others

Against the background of the challenges posed by Corona, Cisco extended their free Webex offer. According to a blog post, the free version now allows conferences for up to 100 participants and indefinite use. As well as that, Cisco provides a free 90-day licence to companies that aren’t yet Webex customers, so that conferences and online workshops are possible without additional costs.

Zoom is another useful tool, offering unlimited one-to-one meetings, and group conferences of 40 minutes for up to 100 participants.

Slack aids in making team work more productive. The free version enables limited access to chat messages and one-to-one conversation between team members, using audio- and video calls.

Microsoft Teams – a service integrated in the Office 365 Suite – combines chats, meetings, notes and attachments.

Checklist:
  • How many participants do you need?
  • Do you need a recording of the meeting?
  • Do you want a free version?

Data exchange with cloud storage

Dropbox is a widely used file hosting service that stores data in the cloud and synchronizes it with connected devices. Thus, users have access to their documents anytime, anywhere. Moreover, with Dropbox teams can conveniently work on documents together.

Google Drive is another file hosting service. It enables users to store any type of document in the cloud and to access those from any smartphone, tablet or computer. Google Drive also allows to easily share, download and work jointly on documents. GetMyInvoices can be linked to Dropbox or Google Drive via interfaces for more convenient document exchange.

Document management

With SharePoint, users can access, save, organize and release information location-independently from almost any device. All they need is a web browser like Microsoft Edge, Internet Explorer, Chrome or Firefox. SharePoint simplifies team cooperation, for example in the context of projects.

The 3ecm-System helps businesses with sustainably organizing information. More and more business processes are displayed in a way that noticeably increases transparency and work satisfaction. Thanks to integrable HTML5 technology and mobile apps for different operating systems, employees are able to continuously access information and processes.

In conclusion:
As long as the internet remains stable, and with suitable tools, Social Distancing will be limited to a physical level. Solutions for digital offices or remote offices will help to sustain many companies – and to promote productivity after the Corona crisis, too

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