By automating preparatory accounting, GetMyInvoices saves its users a lot of time. They can use these for other things that are important to them. Sebastian Janus is using the freedom he has gained to strategically position ScaleupLab, his management consultancy for start-ups, even better.
The 35-year-old has the entrepreneurial gene in his blood. Sebastian began selling items on eBay for a profit when he was just 17 years old. About five years later, he founded his first digital start-up: Tredex. This merged with Runners Point and was eventually taken over by Foot Locker. As CFO, Sebastian was responsible for the e-commerce business for Europe. After his departure and a year-long trip around the world, he founded, among other things, in 2018 ScaleupLab to let other entrepreneurs benefit from his experiences. At that time, the Bochum resident also came across GetMyInvoices – rather by chance, on the Internet. “I signed up, tested how it worked and then realized that it was a solution for me,” remembers Sebastian.
Only a few manual tasks left
First, he used GetMyInvoices himself. He connected the email inbox through which he receives invoices to our invoice management solution so that the software automatically imports all incoming invoices and reads out the relevant information such as invoice date and amount. Sebastian also linked the approximately 20 online portals through which his suppliers provide him with additional invoices with GetMyInvoices. This means that the documents from it are also downloaded into the central document management. He also installed the scanning app to quickly digitize documents that arise on the go, such as receipts, and automatically upload them to GetMyInvoices. On the one hand, he automatically has all the documents in one place. On the other hand, he set up an automatic synchronization with sevDesk and DATEV so that all invoices and receipts are available for further processing in his accounting solution almost in real time without manual effort.
Sebastian only has to intervene if two-factor authentication requires a new login into an application. Otherwise, only booking bank accounts and initiating transfers are manual activities. “The time savings are enormous,” reports Sebastian and explains: “Since I advise a lot in the area of controlling, I discovered that my customers face the same challenge when organizing documents that I faced: missing invoices, because there are simply a lot of them These are receipts that have to be collected from a wide variety of sources at the end of the month.”
More energy for building start-ups
Sebastian’s aim is to achieve rapid monthly closing for companies and to avoid frequent inquiries. He therefore helps start-ups to digitize and automate the relevant processes. With GetMyInvoices this is easily possible. Since employees don’t have to be constantly reminded of receipts, management work is also easier. In addition, GetMyInvoices is based in Germany and is a solution that he can actively contribute to with his suggestions. That’s why he helps his customers introduce GetMyInvoices.
In addition to him and his wife Olivia Janus, co-founder of the start-up BEAUTYSELF, five of his customers are already working with our invoice management solution. The reactions are consistently positive: “Most people are happy about the automation,” says Sebastian and explains: “Because it solves a main pain point, for example for companies that order a lot on Amazon. Because you no longer have to search for, request and collect the invoices individually. All receipts go directly to your accounting department.”
The result: Sebastian’s customers no longer have to deal with annoying routine tasks such as searching and collecting invoices, but can devote themselves to the all-important optimization of their daily business. That’s why he wants to continue to recommend GetMyInvoices to start-ups - and of course work with it himself. This gives him more time to further expand his own expertise and develop the next groundbreaking ideas. We are already looking forward to it.
