Despite the increasing digitization and automation, invoice processing has not yet been able to fully exploit its advantages. This particularly applies to invoice approval. The associated review processes are often manual - a process that takes a lot of time and ties up unnecessary resources. With our new workflows, you can now automate your approval processes and thus issue invoices more quickly.
Formal and factual invoice checking costs time and transparency
Companies must check invoices both formally and factually. During the formal invoice check, the four-eyes principle is used to check whether the Mandatory information required under the VAT Act are available. In contrast, the objective invoice verification is intended to ensure that the products delivered or services provided have been invoiced correctly. In practice, this process often delays approval, as it usually involves several people who forward the invoices to each other manually. However, the time loss and the associated later transfer to the payment process (omitting discount options) are not the only disadvantages of manual invoice verification. Transparency is also lost, as it is difficult to trace where each invoice is located.
Digital invoice verification with workflows accelerates processes
The workflow management system integrated in GetMyInvoices maps the invoice approval process and the payment run completely digitally. It includes various user roles and is divided into three areas:
Creating an approval process is not rocket science, but takes place in seven clear steps. You also have the option to edit existing workflows at any time.
If you need help setting up, you can contact our specialists book a support appointment .
In your dashboard, you can see at any time how many documents you still need to process or approve. This information is also stored in the “Document approvals” area. There you can add various filters to the documents and display them sorted by category. Another practical feature: If questions arise about an invoice during the review, these can be asked directly in the workflow or documents can be returned to the previous instance.
Say goodbye to your signature folder and hello to digital invoice approval! This frees your employees from time-consuming manual tasks and allows them to take advantage of cash discount opportunities. In addition, your preparatory accounting is always complete and correct.
If you would like to learn more about the various options available in our digital approval processes, we recommend that you attend one of our free workflow webinars. These take place every Tuesday from 10:00 a.m. to 10:30 a.m. and Thursday from 2:00 p.m. to 2:30 p.m.
