No company is happy when the tax office announces an audit. Are all tax-relevant business transactions recorded and documented? Are all receipts available without gaps? These and other questions are on the minds of most owners and managers. Lucky are those who securely archive their invoices electronically.
If a company stores its invoices on paper, it will not only add up to a few meters of shelf space. The question that also arises is whether the documents are stored in a comprehensible structure so that the auditor can find the receipts without much effort. Are older receipts, such as fuel receipts printed on thermal paper, still legible? Electronic invoices that have been received by email or downloaded from portals, for example, must also be stored electronically. It is therefore not permitted to print out e-invoices and then delete the file. If electronic invoices are archived in a file system, things can quickly become confusing. According to the GoBD and the principles derived from it by the digital association Bitkom, electronically archived objects are subject to auditing. Companies should therefore ensure that their digital invoices are stored in a clear manner.
GetMyInvoices users can sit back and relax. Our solution includes all electronically received invoices – whether by email, from portals or from third-party solutions – stored centrally and securely They can also be displayed grouped by supplier, invoice date or other criteria and are also full-text searchable.
Since electronic archiving systems can be used by the auditor, companies can easily give him access to GetMyInvoices via a browser so that he can view the electronic documents without being able to access other internal documents. And what about paper-based invoices? These also go directly into GetMyInvoices. Field staff can print fuel receipts on the go with our App via smartphone - even when they are offline. The app also meets the tax authorities’ requirements for replacement scanning. This means that the scanned documents can be safely destroyed.
So what are you waiting for? With our solution, you can face an audit with confidence. But what is at least as important: GetMyInvoices simplifies and accelerates the preparatory accounting. This leaves more time for your business ideas. Try it out and order here a non-binding 14-day trial access!
